L E G A C Y
Roseville, CA info@legacypnp.ltd

Office Address

  • Roseville, CA 95661
  • info@legacypnp.ltd
  • (+1) 279-333-9789

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Collection Management Services: Organizing and Protecting Heritage

At Legacy Planning & Preservation, Ltd., we offer tailored collection management services to help institutions, historical societies, and families organize, catalog, and safeguard their valuable collections. Whether you’re managing a museum’s extensive archive, a small organization’s records, or personal historical artifacts, we provide expert guidance and custom solutions to ensure your collections are well-structured, accessible, and preserved for future generations.

Our collection management services focus on:

✅ Custom Collection Management Systems – Designed to fit your unique needs, using Airtable, Omeka, and other platforms for intuitive organization.
✅ Accessioning & Cataloging – Ensuring every item is properly documented and easily searchable.
✅ Metadata & Description – Creating structured data for efficient retrieval and long-term preservation.
✅ Staff Training & Support – Empowering your team with the knowledge to maintain and grow your digital archive.

With our expertise in archival standards and digital tools, we make it easy to manage, search, and expand your collections while keeping them secure and well-documented.

How We Help You Organize & Protect Your Collections

We provide custom collection management solutions, accessioning & cataloging, metadata structuring, and staff training to ensure that your archives are organized, accessible, and well-maintained for future generations.

Collection Management

🔹 Tailored Collection Management Systems – We design and implement Airtable, Omeka, and other platforms to fit your institution’s specific needs.
🔹 Custom Integrations – Our systems integrate with existing platforms, ensuring seamless data management across your tools.
🔹 Searchable Database – We provide searchable catalogs and filters, making it easy to locate and retrieve collection materials.

Accesion & Cataloging

🔹 Accessioning Process – We guide you through assigning unique identifiers, organizing records, and documenting acquisitions for long-term management.
🔹 Comprehensive Cataloging – We structure your collections with detailed descriptions, categories, and metadata, ensuring easy navigation.
🔹 Standardized Archival Practices – We apply Dublin Core, MARC, EAD, and other archival standards for consistency and accessibility.

Metadata & Digital Structuring

🔹 Metadata Creation – We develop structured metadata including titles, descriptions, contributors, and keywords for easy reference.
🔹 Standardized Formats – We ensure your collection follows industry cataloging and metadata standards for internal and public access.
🔹 User-Friendly Navigation – Our metadata tagging system enhances search, retrieval, and collection organization.

Staff Training & Long-Term Support

🔹 Collection System Training – We provide hands-on training to help your staff manage and maintain the collection system.
🔹 Best Practices for Collection Management – Training on file organization, metadata application, and cataloging workflows.
🔹 Ongoing Technical Support – We ensure your collection system remains updated and functional as your archive grows.

Why Choose Legacy Planning & Preservation for Collection Management?

🔹 Customized Solutions – Every collection is unique, which is why we develop tailored collection management systems that fit your specific needs and goals.

🔹 Expert Cataloging – Our team brings years of experience in accessioning, cataloging, and metadata creation, ensuring your collection is organized and accessible.

🔹 User-Friendly Platforms – Our custom Airtable-based solutions are intuitive and designed for ease of use, making it easy for your team to manage the collection over time.

Whether you’re a museum or historical society looking to protect and organize your legacy, Legacy Planning & Preservation, Ltd. is here to help. We’ll work with you to build and maintain a collection management system that fits your needs.

How it works

  1. 1. Book a consult

    🔹 We discuss your institution’s collection management goals, challenges, and organization needs.
    🔹 Our team assesses your existing cataloging systems and collection structure to determine the best solutions.

  1. 2. Receive an Estimate

    🔹 We provide a detailed project quote, outlining costs, timeline, and technical requirements.
    🔹 Whether you need metadata structuring, accessioning, cataloging, or preservation planning, we tailor our approach to your collection.

     

  1. 3. Schedule Services

    🔹 Once the estimate is approved, we coordinate all logistics and workflows for collection management implementation.
    🔹 Our team provides clear instructions on cataloging best practices, metadata creation, and collection accessibility to ensure a seamless process.

  1. 4. Sit Back & Relax

    🔹 On the scheduled date, we execute collection structuring, cataloging, and management system implementation with precision.
    🔹 You receive a well-organized, searchable collection management system that ensures long-term accessibility, preservation, and usability.

📩 Let’s Get Started! Ready to organize and protect your collections?
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